Conference Management Services

​

We tailor each meeting to the client's needs. There is no cookie-cutter approach when it comes to what's right for our client's program. We can manage many of the "busy work" necessities to help take the edge off meeting a deadline or we can take on managing the entire meeting as a project. 

​

Planning a small association meeting, perhaps a mid-size company or government meeting, or a medium sized industry trade show, Bookmark Events is there to become part of your team as your "go to" meeting professionals and administrative management. 

 

For those who need a conference or workshop planned as part of a government grant that includes training, Bookmark Events has specialized experience in helping our government clients manage the objectives required for the grant that stays within their budget.

​
 

Our services for meeting and conference management include:

 

 

CONFERENCE ADMINISTRATION

• Conference budget development

• Design online registration for attendees and exhibitors

• Provide financial and registration reports

• Diversity, Equity, and Inclusion components to fit the organization's mission

• Preparation of meeting materials

• Respond to customer inquiries
  
  
   

 

​

​

​

​

​

​

HOTEL

• Site selection

• Meeting room set up

• Food and beverage coordination

• Manage hotel rooming blocks

• Audio visual coordination

• Hybrid and virtual meeting production

• Event decor and set up

• Arranging transportation

• Safety and Security assessment

• Health Protocols
  
  
   

 

 

 

 

 

 

 

 

 

 

MARKETING

• Graphic design

• Website design and updating

• Design event mobile app

• Social Media development

• Design and publication of the conference program guide

​

SPECIAL EVENTS

• Assisting with any group social event or group program

• Specialty promotional products to help promote your event
   

EXHIBITOR SERVICES

   When it comes to any aspect of the production of a trade show, we can offer our clients a broad
    range of services.

• Assist with developing an exhibitor prospectus

• Design online floor plans

• Set up online exhibitor registration and booth selection

• Work with contracted decorator in the design of the exhibit floor

• Exhibit space sales

• Provide follow up assistance

• Floor Management

• Exhibitor move-in and-move out

• Sponsorship Development

• Advertising coordination

• Drayage/Shipping